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RESOLUTION NO. <br /> A resolution establishing an Imprest Revolving Checking Account for <br /> Lake Management District No. 3 for Spencer Lake <br /> WHEREAS, the Board of Mason County Commissioners established Lake Management District No. 3 for <br /> Spencer Lake (LMD #3) by adoption of Ordinance 75-19 on August 13, 2019; <br /> WHEREAS, Fund #195 for LMD #3 was established by adoption of Resolution 91-19 on September 17, <br /> 2019; <br /> WHEREAS, the LMD #3 Citizen's Steering Committee has requested an Imprest Revolving Checking <br /> Account be established in the amount of$2,000 to make small purchases for the operation of the LMD; <br /> WHEREAS, the LMD #3 Imprest Checking Account shall be used as follows: <br /> 1. Purchases from the account shall be approved by the LMD #3 Citizen's Steering Committee. <br /> 2. The LMD #3 Citizen's Steering Committee shall appoint a custodian of the account and <br /> determine the authorized signers of the account and provide this information to the County. <br /> 3. The LMD #3 Citizen's Steering Committee shall establish a process for the safe management <br /> of the checking account that includes segregation of duties so not one person is responsible <br /> for purchases, check writing and account reconciliation. <br /> 4. The custodian shall submit the appropriate receipts to the County for replenishment from <br /> Fund #195 at least quarterly. <br /> 5. The custodian shall submit the reconciled bank statement to the County on a monthly basis <br /> along with the check register report. <br /> 6. The account shall never be used for personal cash advances, loans or expenditures. <br /> 7. The account shall be made available for inspection by the County as requested. <br /> NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners to establish <br /> the Imprest Revolving Checking Account for Lake Management District #3 for Spencer Lake in the <br /> amount of$2,000. <br /> Dated <br /> Mason County Treasurer BOARD OF COUNTY COMMISSIONERS <br /> MASON C ASHINGTON <br /> a razier Kevin Srut(y,ACKair <br /> ATTEST: <br /> 7 //' <br /> % !1 <br /> Ra dy NeNaejlin, Commissioner <br /> MeKssa'Drgry, Clerk Of the Board dd <br /> APPROVED AS TO FORM: <br /> r-----r,._ _ JSharon Trask,Commissioner <br /> Tim Whitehead <br /> Chief Deputy Prosecuting Attorney <br /> 1\Lake Management District\Spencer Lake 2019 Process\Imprest checking account.docx <br />